3 days old

Safety Administrative Assistant

WEL Companies
De Pere, WI 54115

The family feel is real!

Weve built an entire trucking family based on our core values trust, stability, dedication. Its a culture that starts with family ownership and reaches across WEL Companies, from new truck drivers to warehouse workers to shop tractor and trailer technicians to office staff. We then elevate that positive base that enhance lifestyles and drive loyalty from top to bottom.

Culture YOU belong here

Communication. Relationships. Accessibility. When youre part of the WEL Companies team, youre treated like family. Many trucking companies do a decent job with logistics, technology, and compensation. We can do all that, and more.because the value of a positive, supportive open-door culture is priceless.


About WEL Companies, Inc:

In 1975 Wally Tielens and his two sons, Bruce and Randy had a simple vision for a family business that quickly grew into an industry leading refrigerated trucking business. What began as a two-truck business soon blossomed into more than 500 trucks and 800 trailers that provide award winning nationwide service to some of the largest companies in the food, beverage and dairy industries.

  • Commercial Carrier Journal - Top 250 Fleets in America

  • Conagra - Carrier of the Year 2016

  • FourKites - Premier Carrier 2019 & 2020

  • Fueloyal.com Top 25 Refrigerated Companies

  • Special Olympics - Annual sponsor and participant of Truck Convoy

  • TCA Company Driver of the Year, three-time finalist

  • TCA Owner Operator of the Year, Winner 2017

  • TCA Best Fleet to Drive for Nominee 2021

  • Wisconsin Motor Carriers - Driver of the Year 2016

  • Wisconsin Motor Carriers - Driver of the Month, seven-time winner 

  • Wisconsin Motor Carriers - President's Safe Driver Club, 109 drivers awarded in 2019

  • Wreaths Across America - Annual sponsor and participant

Position Summary:

As a Safety Administrative Assistant, youll be interacting with varies other departments, drivers, employees, and other third party vendors to collect, update, and track DOT safety related information regarding all areas of the safety department.

Responsibilities and Duties:

  • Confer with drivers by telephone, PeopleNet or in person in order to provide & collect information.

  • Keep accurate records of all interactions with drivers, insurance companies, third party vendors to ensure precious details of interactions are recorded

  • Review insurance claims, ensuring all information is correct according to our records, and approve or deny

  • Review insurance invoices for accuracy.

  • Coordinating appointments for adjusters, estimates, and DOT drug & alcohol test and DOT functional.

  • Weekly Reports accidents, claims, ELD logs, DOT expiring certifications, etc.

  • Recommend improvements to support preventative measures

  • Check to ensure that appropriate repairs are completed.

  • Contact with drivers, insurance company personnel and third party vendors to resolve open accident claim issues.

  • Provide insurance certificates for customers.

  • Completing driver requests (insurance, Passenger pass, etc.)

  • Conduct associate meetings 

  • Scorecard Calculation, data entry, distribution

  • DriveCam review and coaching

  • Other duties as assigned


  • Monday - Friday; First Shift

Qualifications & Experience:

  • High School Graduate or General Education Degree (GED); required

  • Associate Degree in Supply Chain, Logistics or relatable field; a plus

  • AS400 experience; a plus

  • Knowledge of Microsoft Office Suite; preferred

  • Ability to tolerate high stress situation

  • Proactive mindset and strong personal accountability

  • Strong attention to details and record keeping

  • Able to work professionally with diverse group of people internally and externally

  • Ability to multitask and make quick decisions

Benefits for Full-Time Employees:

  • Health Insurance, Dental Insurance & Vision Insurance after 60 days

  • Short Term & Long-Term Disability

  • Company Paid Life Insurance

  • Voluntary Life Insurance, Accident & Critical Illness options

  • 401(k) with company match

  • Immediate Accrued Paid Time Off

  • Holiday Pay


We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.


Posted: 2021-01-20 Expires: 2021-02-20

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Safety Administrative Assistant

WEL Companies
De Pere, WI 54115

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