1+ months

EFFORT ANALYST, MANAGEMENT AND ACCOUNTING ANALYST

University of Washington
Seattle, WA 98104

EFFORT ANALYST, MANAGEMENT AND ACCOUNTING ANALYST

Req #: 202793
Department: RESEARCH AND STUDENT ACCOUNTING
Job Location: Seattle Campus
Posting Date: 07/14/2022 
Closing Info: Open Until Filled 
Salary: Salary is commensurate with education and experience. 
Shift: First Shift 

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

Research and Student Accounting has an outstanding opportunity for an Effort Analyst, Management and Accounting Analyst.  The Management Accounting and Analysis (MAA) Effort Analyst position is part of a one and a half person team.  This position is critical to University operations since it provides institutional compliance oversight and campus training relative to effort certification and cost-share documentation to ensure compliance with Federal regulations. In addition, it has substantial responsibility for coordinating and managing administrative, fiscal, and program activities associated with sponsored projects. This role has been revised to support the new organizational structure with backup support for the F&A and recharge teams

This position's primary responsibility is to provide institutional compliance oversight and training for effort reporting management of Faculty Effort Certification, cost-sharing, and effort reporting in general as required by the Code of Federal Regulations 2CFR200.  It has substantial responsibility for coordinating and managing administrative fiscal and program activities, policies, and procedures associated with sponsored projects.  This position includes management of databases and creation of ad-hoc reports for various financial reports/analyses as needed.  The Compliance Analyst will be part of the MAA cross-functional teams, which include F&A and Recharge.

The Federal government requires that charges to Federal awards for salaries and wages must be based on records that accurately reflect the work performed.  These "records" must

Be supported by a system of internal controls providing reasonable assurance that the charges are accurate, allowable, and properly allocated

Reasonably reflect the total activity for which the University compensates the employee

Include both Federally assisted and all other compensated activities

Support the distribution of the employees' salaries among specific activities

For the UW faculty this is accomplished through the Faculty Effort Certification (FEC) reports.  For non-faculty salary, this is accomplished through Grant and Contract Certification Reports (GCCR). These reports provide the supporting documentation for salaries charged to sponsored projects. Without the FEC/GCCR reports, the salaries are considered unsupported and therefore, unallowable.

Effort Reporting and Cost Sharing Support:

  • Maintain current university policies and procedures through regular review of federal regulations, policy notices, and discussions with senior staff, Internal Audit, and peer institutions.

  • Respond to audit findings and/or recommendations and implement corrective actions.

  • Develop, maintain, and oversee a comprehensive program to ensure compliance with effort reporting.

  • Participate in the design and implementation of management reports and data queries to monitor university compliance with effort reporting and cost-sharing regulations.

  • Support the development of additional ad hoc queries or reports, as needed to meet compliance requirements and/or provide departments the ability to do the same.

  • Provide back-up for both the F&A and Recharge Teams.

  • Participate in university-wide teams researching best practices for compliance with federal regulations.

    Process Management

  • Lead department audits and ensure processes are in place for timely certification.

  • Direct and/or coordinate special projects/assignments, as needed (for example, ECC implementation).

  • Analyze data to identify potential areas of concern and work with departments to resolve them.

  • Manage reporting activities for faculty effort and cost-sharing.

  • Conduct regular and random samplings of effort and cost-share data for compliance.

  • Improve processes consistently and continuously by incorporating LEAN improvement concepts into daily work.

    Training and Departmental Outreach

  • Determine compliance risks and areas for training development.

  • Develop curriculum and deliver formal and ad hoc training to support employees responsible for effort reporting and cost-sharing. Topics may vary from high-level concepts to specific policies and procedures; training may be provided one-on-one or in larger groups.

  • Develop job aids for campus departments to address risks and resolve gaps.

  • Help departments solve issues related to effort reporting and cost sharing.

  • Serve as a liaison between MAA, campus departments, GCA, OSP, eFECS, Integrated Service Center, and UW-IT to resolve complex reporting issues.

  • Respond to complex questions received through the eFECS help desk.

    Supervision and Leadership

  • Serve as team leader on Financial Management teams such as eFECS, Salary Cap, etc.

  • Supervise work related to the effort team, including employees/students.

  • Maintain and develop university effort and GCCR processes and key training.

  • Promote university/cross-departmental collaboration and communication.

    Communications

  • Solicit requests for web and newsletter articles from the eFECS Team, Post Award Fiscal Compliance, GCA, etc.

  • Write and publish the FEC Newsletter.

  • Develop and maintain the FEC/Cost Share and GCCR websites using the Drupal tool. Review regularly to ensure information is current and reflects federal and other sponsor regulations.

    Other Duties as Assigned:


    Required Qualifications:

    Bachelors Degree in Business Administration, Accounting, Finance or similar field of study; OR equivalent experience can substitute for the degree requirement.

    3 years of experience in the following area(s)

    Minimum of 3 years experience in accounting and/or cost accounting and/or compliance, or combination of all, in a complex organization, preferably in higher education

    Knowledge of the OMB Uniform Guidance Policy, specifically 2 CFR 200

    Ability to solve complex problems, develop, and oversee program operations

    Ability to work effectively with faculty and departmental administrators and other departmental personnel

    Excellent interpersonal and communication skills.

    Excellent written and verbal skills.

    Experience working on teams.

    Ability to work independently.

    Working knowledge of Microsoft Access, Excel, Word, PowerPoint, Drupal, and SQL Server Management

    Compassion for others and the ability to work within a diverse workforce and community

    Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

    Desired Qualifications:

    Familiarity with the University systems including Workday, Cost Share Summary, MyFinancial, Desktop, SERA, Enterprise Data Warehouse

    Experience with F&A rate proposal compilation, and recharge rate setting

    Understanding of sponsored and associated regulatory compliance

    Master of Business Administration or related field, or Certified Public Accountant, or Certified Government Financial Manager

    Knowledge of/experience working with Lean process improvement techniques

    Application Process:
    The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Workforce Authorization, Cover Letter and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

    Telework available

  • Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

    Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

    The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

    The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

    To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.

    COVID-19 VACCINATION REQUIREMENT

    Governor Inslee's Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.


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    Posted: 2022-02-11 Expires: 2022-09-30

    University of Washington

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    EFFORT ANALYST, MANAGEMENT AND ACCOUNTING ANALYST

    University of Washington
    Seattle, WA 98104
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